Academic staff at FHS UK who are members of the Cooperatio SCAN programme may apply for financial support by submitting the application form together with the relevant supporting documents (e.g. manuscript, publishing contract, confirmation of acceptance of an article for publication).

Ph.D. students participating in the Cooperatio SCAN programme are also eligible to apply for support. However, applications from Ph.D. students must be accompanied by written approval from their supervisor. Applications submitted without the supervisor’s approval will not be considered.

Given the limited funds currently available through Cooperatio SCAN, we kindly ask applicants to prioritize smaller, essential expenses in the coming period, such as proofreading, translation services, or short research trips. Our aim is to distribute the available funding as effectively and fairly as possible, enabling us to support as many applicants as possible.

Types of projects supported:

• Publication of an article, paper, or monograph.

• Travel expenses related to participation in a conference, research or study stays, etc., where the activity is expected to result in a publication. In the case of conference travel, only active participation is eligible for support. Applicants must provide confirmation that their conference paper or presentation has been accepted. If this confirmation is not yet available at the time of application, it must be submitted, if the application is approved, before the travel order is issued.

• Purchase of materials and equipment necessary for scientific and creative activities.

• Purchase of services, such as translation, proofreading, graphic design, or editorial work.

• Scholarships supporting scientific activities.

• Membership fees for professional societies, subscriptions to academic journals, conference fees, and similar expenses.

The deadline for applications under this Call is 29 September 2026.

Applicants will be informed by email whether their application has been approved or rejected no later than 5 October 2026. If the application is approved, the email will also include instructions on how to proceed with the use of the allocated funds.

1. Complete the application form.

2. Send the completed form, together with all relevant attachments (e.g. manuscript, publishing contract, confirmation of acceptance of an article for publication, etc.), to cooperatio@fhs.cuni.cz. Ph.D. students must also attach a written statement from their supervisor confirming their support for the application.

3. Please use “SCAN – 2nd Round Call” as the subject line of the email. If your request is urgent and the expenses need to be covered before the deadline of this call (e.g. due to an upcoming conference), please add “URGENT” to the subject line. The Cooperatio SCAN Board will consider such requests as soon as possible.

Applications submitted under this Call must be completed using the designated application form and include the following information:

1. Applicant’s name and surname

2. Other individuals involved

Please list any other individuals involved in the project, such as the applicant’s supervisor (in the case of Ph.D. students), other collaborators from FHS UK, or external service providers (e.g. translators, proofreaders, graphic designers), if already known.

3. Department

Please indicate the department at FHS UK where the applicant works or studies.

4. Cooperatio programme

Please indicate the Cooperatio programme under which the applicant is applying for financial support.

5. Project title

Please provide the title of the project. This may be, for example, the title of an article or monograph, the name of a conference in the case of conference travel, or the name of a professional society in the case of a membership fee.

6. Brief description of the proposed project and timetable

Provide a brief description of the proposed activity leading to a scientific or creative output, with particular emphasis on the planned publication output. Please also include a timetable for the implementation of the project.

In the case of a research/study trip, conference, or workshop, please indicate the name of the event, its location and country, and the start and end dates of the trip. Please note that the travel dates may differ from the dates of the event itself, as they should include the necessary travel time.

In the case of active participation in a conference, the application must clearly specify the intended publication output, such as an academic article or a chapter of a dissertation. A clearly defined publication output is a prerequisite for the application to be considered.

7. Description of the planned publication or other reportable output

Please describe the planned publication or other reportable output and indicate the expected year of publication and the journal or publishing house in which it is expected to appear. Publications are the preferred form of scientific output.

If the application concerns publication-related expenses for an output that is already in the final stages of preparation (e.g. publishing costs, royalties, peer review, or Open Access fees), applicants are encouraged to attach documents demonstrating the relevance of the requested support, such as the manuscript, publishing contract, or confirmation that the article has been accepted for publication.

8. Total amount requested

Please state the total amount requested in CZK only. If any expenses are expected to be incurred in a foreign currency, please use the current exchange rate published by the Czech National Bank (ČNB) when completing the application form.

9. Brief justification of the requested funds

Please provide a brief justification of the requested funding and take economic considerations into account when planning your expenses.

If the budget includes more than one item, please list and specify each item separately.

If your application involves a payment abroad, please take the following VAT requirements into account:

• Purchase of a book from abroad:

  add 10% of the book price (VAT).

• Purchase of other goods from abroad:

  add 21% of the price of the goods (VAT).

• Publication of a book abroad:

  add 21% of the total price (VAT).

• Fee for online participation in a conference held abroad:

  add 21% of the conference fee (VAT).

If you attend an event (e.g. a conference or workshop) abroad in person, no additional VAT needs to be included. The same applies to accommodation abroad, for example when attending a conference or conducting field research.

Study/business travel

If your application includes a study or business trip, please note that FHS UK academic staff are legally entitled to a meal allowance. The relevant amount should therefore be included when preparing the travel budget. Please consult the information provided on the website of the Department of Business Travel for the applicable rules and rates.

Individuals who are not employed by FHS UK (e.g. students) are not entitled to meal allowances. Meal allowances should therefore not be included when preparing a travel budget for students.

Submitted applications will be assessed by a panel consisting of FHS UK representatives on the relevant Cooperatio SCAN Council and the Head of the Department of Social and Cultural Anthropology at FHS UK. The panel reserves the right to request any additional information relevant to the assessment of an application.

The panel will decide whether to approve or reject applications for funding and may also make adjustments to the proposed budgets.

Note for Ph.D. students: When assessing applications submitted by Ph.D. students, the panel will take into account whether the applicant has submitted a GA UK grant application during their doctoral studies. From 2026 onwards, proof of submission of a GA UK application is a prerequisite for the approval of a Ph.D. student’s Cooperatio funding application.